Advanced Excel - Data Validation and Drop-Down Lists

  • Published on Oct 2, 2017
  • Learn how to use Data Validation tools in Excel to improve the accuracy of the data in your spreadsheets. One of the Data Validation features you'll learn in this video is how to create Excel drop-down lists so that the person entering data can simply click a button and choose from a list of possible entries.
    Movies Mentioned in this Video:
    Dirty Rotten Scoundrels:
    The Princess Bride:
    Young Sherlock Holmes:
    Mystery Men:
    Music Mentioned in this Video:
    Classic Synthpop and New Wave:
    Depeche Mode - Violator:
    Alphaville - Forever Young:
    OMD - Messages: The Best of OMD:
    New Music by Classic Synthpop Bands:
    A-ha - Foot of the Mountain:
    Alphaville - Catching Rays on Giant:
    Underground Modern Synthpop:
    Code 64 - Departure:
    Echo Image - Compuphonic:
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Comments • 149

  • Luísa Lima
    Luísa Lima 12 days ago

    I absolutely love your videos. Excel is now fun and easy for me. I did a list of tv shows I'm watching, what seasons I'm missing, etc, lol, so it's been kind of similar and allowed me to practice. Just by watching the beginners, intermediate and now the advanced ones I went on to explore other functions, just figured how to do the genre's list throughout different sheets, etc... amazing!

  • James Agblevor
    James Agblevor 14 days ago

    YOu videos are great

  • Beach Pest Control Service Inc. - Bed Bug Exterminator

    Thank you for the refresher... I had a question. Assuming my data is a list is names, my list is alphabetized, and saved in a range. I was wondering is there a way to get the drop down data list to open by starting to type the data (a name I know is in the list) that opens the drop down data ribbon in the cell based on the first few characters entered?

  • Sherrie Davidson
    Sherrie Davidson 15 days ago

    Thank you o much for the videos! It is helping tremendously in my new position!

  • B H
    B H 21 day ago

    This reminds me of applicant tracking systems that annoy the hell out of people by deciding what can be entered onto an application.

  • KamikaziFailure_
    KamikaziFailure_ 26 days ago

    I slept through class when we learned this so I need this information for my exam tomorrow.

  • Isaac Zawolo
    Isaac Zawolo 28 days ago

    Great and informative.

  • Hazem Ali
    Hazem Ali Month ago

    many thanks

  • Blanca Hawkins
    Blanca Hawkins Month ago +1

    Super helpful video. Thank you!

  • Joseph Cosgrove
    Joseph Cosgrove Month ago

    It may be worth pointing that list will work regardless of where it is put. Great videos.

  • Alisa Rocha
    Alisa Rocha Month ago +1

    Your videos are awesome, thanks so much.

  • John Klimek
    John Klimek Month ago +1

    Hello, I cannot say how grateful I am for this :) It is really awesome work, man. I did not know how much you can play with it, and what you can do to prevent some accidental incidents to happen. It reminds me a bit life itself :D, but this is a prevention in terms of using the Excel.
    Anyway, I am now more smart, I make notes with everyone video you made.
    I believe this helps anyone who wants to learn in MS Office :)
    Thank you and keep your work up :)
    Hello from Prague :)

  • Ysidro Garcia
    Ysidro Garcia 2 months ago

    excel is like programming with a GUI lol

  • Farru shariff
    Farru shariff 2 months ago +4

    Your tips and techniques are a good refresher. thanks

  • Leo the Learner
    Leo the Learner 2 months ago

    5:30 that maximum length is applied only on new input, as an exemple cell A13, is an older input and has a length greater than 22

  • Communication
    Communication 2 months ago +1

    Your tutorial videos are easy and simple to understand. Thanks.

  • Dixon Peer
    Dixon Peer 2 months ago

    The best genre of music 1974 and later???

  • Wayne Jack
    Wayne Jack 2 months ago

    Do any of your videos show how to do standard deviation automatically?

  • Chris Glesner
    Chris Glesner 2 months ago

    Beautiful tutorial! Loved the series.

    RK PRODUCTIONS 3 months ago +1


  • Lucas Rye
    Lucas Rye 3 months ago

    Ima go ahead a stop you right there buddy. Synth pop is not the best genre of music. I am offended. 🤦🏻‍♂️

  • Jerry Polete
    Jerry Polete 3 months ago +1

    Nice movie collection, love older movies as well as older music. Great job thank you.

  • Apathy Express
    Apathy Express 3 months ago +2

    Your continued commentary on synthpop cracked me up. Great vid.

  • Dex Morrison
    Dex Morrison 3 months ago

    For the individuals who are taking the Microsoft Office ProveIt Assessment (Outlook, Word, Excel, and PowerPoint), I highly encourage this video. I passed my tests with an overall score of 90.75. I made sure to add the video to my favorites so that if I am lacking in an area in the future, I can refer back to this video. Clear and concise instructions. The individual teaching this video is a great communicator in the sense that he does not bombard the viewers with confusing information.

  • Tomas Weiskog
    Tomas Weiskog 3 months ago

    Great videos. Really useful. Also, sweet music collection.

  • Angelique van Tilborg
    Angelique van Tilborg 3 months ago

    keep up the good work, very clear video, thanks!

  • Arindam Maity
    Arindam Maity 3 months ago +1

    Fantastic tutorial

  • Liliana Forfota
    Liliana Forfota 4 months ago

    I like your English speaking by the way more than those lesons :)

  • Tatiana B.
    Tatiana B. 4 months ago

    cant stress enough what good teacher you are!!!! thank you

  • Emmy Wong
    Emmy Wong 4 months ago

    Thank you for sharing, it a great lesson.

  • Annie Are You Woke Eh?
    Annie Are You Woke Eh? 4 months ago

    Synthpop: you don't know you're a musician until you've tried.

  • Aydin Valiyev
    Aydin Valiyev 4 months ago

    Please help, I need to sort a list of words in alphabetic order, but not from left side of the words as usual, but from the right side, endings of words.

  • ArtisticMystic
    ArtisticMystic 4 months ago

    Long boring and achieved nothing. The process didn't work for me.

  • Corey Rowell
    Corey Rowell 4 months ago

    I really appreciate you taking the time to teach!!! God bless you and blessings to you sir!!! I am trying to get a job in a medical setting, patient intake, billing. Can you think of anymore programs that would be helpful to know?

  • Natalee Ivanov Kibbar
    Natalee Ivanov Kibbar 5 months ago

    learn alot of tricks, thank you

  • Nayana Nagaraja
    Nayana Nagaraja 5 months ago

    I am beginner in learning Computer Programmes, your all Videos are great to start and endup by learning clearly, Its such a great platform and you are the best Teacher with Excellent Articulation.

  • dodnitube
    dodnitube 5 months ago

    thanks a lot.

    SCIENCE HUNTER 5 months ago

    На научном портале представлен очень удобный сервис по предобработке данных ( . Он позволяет автоматически внести изменения в Ваш файл и сделать автоматическую очистку или разбиение выборки данных, удалять строки, заменять пропуски или текст средними значениями и т.п. Очень рекомендую!

  • John Bannerman
    John Bannerman 5 months ago

    Great technology demo.

  • Homa Hemati
    Homa Hemati 5 months ago

    Really helpful😊but how can I formulate this:" if a cell is family(from the category), then count it"
    I mean when I want to see how many family movies there is.

  • redredwine1277
    redredwine1277 5 months ago

    Thanks, Merry Christmas🎄 and Happy New Year

  • Emilio Garcia
    Emilio Garcia 5 months ago

    You were born to teach :) Thanks for the videos!

  • May Villaflores
    May Villaflores 5 months ago +1

    Wow! Your explanations are very clear and precise. As a non-english speaker, I understand everything very well. I'm starting to apply for my very first job soon and I find your tutorials very helpful and useful. Thankyou so much! All credits to you brother. Thanks for sharing your knowledge with us. God bless you.

  • Nicole D
    Nicole D 6 months ago

    When creating invoices, I would love to have a drop down box like this to choose from the customers (so it would insert their name, address, and company) without having to type it in. Would I add all of them to a separate sheet and use it that way? Any help would be greatly appreciated.

  • Diptimay Mishra
    Diptimay Mishra 6 months ago

    I have learned the validation but seeing a flaw. Instead of filling data one by one from list ,if I copy the set of data from other sheet or different column, the validation is not working. The set of value is getting populated with out error/warning. Do we have any feature to fix/Lock the format so that it it validate even we copy and past the value in the cell?

  • Yutz
    Yutz 6 months ago

    Hello, do you maybe know if it's possible on Spreadsheet to make a drop-down list based on a keyword?
    So for example if in column D2 = text 'team1' only players from 'team1' is in the drop-down list.

  • hari soni
    hari soni 7 months ago +1

    that's a good video

  • Mr. Tbag
    Mr. Tbag 7 months ago +3

    I got my Excel certification back in 2015 through my university, but didn't really get to use excel afterwards. I'm so glad i found this channel, i've been dying to refresh my memory on some of the important advanced functions that I had forgotten!

  • Danielle Porter
    Danielle Porter 7 months ago +1

    Couldn't Princess Bride👰 be considered romance as well as fantasy? Your videos 📼 are good for those of us just getting familiar with Excel. I have found them helpful

  • simon nembo #madola#
    simon nembo #madola# 7 months ago

    I was looking for a teacher on advanced excel and I did not what to do as I got no time to go far.But now looking these videos has made me great

  • amusicated
    amusicated 7 months ago

    that's a giant mouse pointer

  • LushLivin
    LushLivin 7 months ago

    thankyou thankyou thankyou! If I could shout you a beer I would!

  • jeffrey tocao
    jeffrey tocao 7 months ago

    Thank you, sir!

  • Felix DEN
    Felix DEN 7 months ago

    man u're awesome .thanks

  • Lucas V. Tomaz de Aquino

    Man your videos are great. You do a great job. Thank you very much for all the teaching and clear information that you put on your videos. Much appreciated.

  • alaa aliwi
    alaa aliwi 7 months ago

    Thank you for your great illustration.I have a question related to data validation HOW I can use data validation within a table and put into data validation numbers from 1 to 7 as a list and when I choose a number from these ones put inside the cell directly its day for example if I choose from the list 1 it will be written within the cell its day which is Sunday and so ( sunday = 1........ 7 = Saturday ) Please if you can answer me I will be very gratful to you. And if you customize a clip for this notion I will be happier.

  • mengdi zou
    mengdi zou 8 months ago

    Great video and very straight to the point. Thank u .

    AYAN GHOSH 8 months ago


  • Francesco Longhini
    Francesco Longhini 8 months ago

  • Nicole O
    Nicole O 8 months ago

    Very helpful tutorial. Thanks!

  • MysticDreamz
    MysticDreamz 9 months ago

    Can this be done in a way that will include multiple items in a cell? I have a list of materials I'm trying to find an easier way to log. For each item I create I use multiple items and I need to keep track of it so I can list it to sell. Any help at all would be appreciated! =)

  • lord kyukueira
    lord kyukueira 9 months ago

    Thank you

  • Ron S.
    Ron S. 10 months ago

    Why would you not subscribe?

  • Tishan Madhawa
    Tishan Madhawa 10 months ago

    thank u so much..!

  • Lucille Davids
    Lucille Davids 11 months ago

    this was a huge help - thank you. I have a self learning manual but you just cut down so much time on understanding Data validation

  • Lisa Hasfal
    Lisa Hasfal 11 months ago

    Love this! First time learning about this

  • Rico Daraman
    Rico Daraman 11 months ago

    I don't like new wave but I love your videos. Very easy to understand.

  • Naseerkhankhel
    Naseerkhankhel 11 months ago

  • Silas Chime
    Silas Chime 11 months ago +1

    I am very grateful. All your videos i have watched has been of great help to me.
    Much appreciated.
    God bless you

  • Tom Alessi
    Tom Alessi Year ago

    Very helpful. I had figured it out but your video validated that I did it correctly. Thanks.

  • Vani Nandrajog
    Vani Nandrajog Year ago

    Many Many Thanks!!

  • Vani Nandrajog
    Vani Nandrajog Year ago

    I absolutely love your videos on Excel! They are so useful and so helpful. Id like to test my knowledge? Do you have any tests?

  • Farid Dadashev
    Farid Dadashev Year ago


  • ctrippz
    ctrippz Year ago

    I like how you pronounce 'Ok'. Thanks for the great videos.

  • Alby Castro
    Alby Castro Year ago

    Is it possible to use list feature(data validation) but pick more than 1 answer? IE : a science fiction/ comedy

  • Michelle Low
    Michelle Low Year ago

    Many thanks. Your videos are great!

  • Asma Mansour
    Asma Mansour Year ago

    Nicely explained!
    Thank u very much

  • Lou Senne
    Lou Senne Year ago

    Thank you :-)


    very clear explanation I got more knowledge Thanks

  • M A
    M A Year ago +3

    never knew what Data Validation was for, now I know. Your videos have taught me a lot about Excel. Thanks.

  • Stephen Wierzbicki
    Stephen Wierzbicki Year ago +2

    OMG, I Absolutely Love your website; I feel as though I am Back in School and listening to everything also watching it actually happen.

  • joyce Tan
    joyce Tan Year ago

    Thank you ! Its very clear, I like the way you present it.

  • lido
    lido Year ago

    It's amazing man thanks

  • Hamish Voice
    Hamish Voice Year ago

    Superb, thank you.

  • Frank John
    Frank John Year ago

    I'd like to see a prove it test with the question and answers

  • Golazo
    Golazo Year ago

    I've been going video to video trying to understand but your channel is the one that really did it. Thank you sir.

  • Monica Lee
    Monica Lee Year ago

    Great info. Please provide more videos. Keep up the great work again.

  • Jaiza Guedes
    Jaiza Guedes Year ago

    Please, put the subtitle. Thank you.

  • Louis Wenner
    Louis Wenner Year ago

    Hi, is anybody aware of a way to have quick link tabs in a sheet that enables you to jump to another area of the same sheet?

  • Beatriz Herrmann
    Beatriz Herrmann Year ago

    Please I need an inventory spreadsheet the one that when you input it will give you the number to order

  • evocrim
    evocrim Year ago +1

    Lovely videos: personable, calm, patient... no subtitles for us deaf on this one though?

  • Rob P
    Rob P Year ago

    Stop dissing rom-coms bro. Nice vid haha

  • Heinrich Muller
    Heinrich Muller Year ago

    I'm new on Excel, no experience here ,now I'm learning something new, thanks

  • Monzer Kalaji
    Monzer Kalaji Year ago

    Thanks a lot for making these videos , it really helped me a lot . liked and subd .

  • Israel Jo
    Israel Jo Year ago

    Thanks man..nice videos !!

  • J.M. Landwermeyer
    J.M. Landwermeyer Year ago +4

    Thanks for the information in this video. I was wondering if the list used for Data Validation could be filtered to shrink the list? As an example, you have several dozen food items... could you filter the list by vegetables, fruits, dressings, desserts, etc..., then when entering Food Types in a table, only see the sub-category of food in the drop-down list? Another example would be Vehicle Model, where the list is broken down by Vehicle Make (or vice-versa). It sure would be nice if you can, and even nicer if you could show how it's done. :)

    • J.M. Landwermeyer
      J.M. Landwermeyer Year ago

      elephant eater Cool. Thanks for the feedback.

    • hunter2
      hunter2 Year ago

      You can do it by using named lists. There's a video called 'Create a dynamic dropdown list' by Doug H which shows you how to do exactly what you want to do.

  • Rosa L. Gonzalez
    Rosa L. Gonzalez Year ago

    I’d love to see some Statistics videos. You do a great job explaining thoroughly.

  • Rosa L. Gonzalez
    Rosa L. Gonzalez Year ago +1

    I love your training videos! Very helpful!

  • Trisha Harrison
    Trisha Harrison Year ago +7

    Thank you for great videos! And thank you for making them awesome with your little personal touches (like DEPECHE MODE)! ;) I'm a happy student! lol! :)

  • Connie P
    Connie P Year ago

    These videos are fantastic! Please make more😀